IASAS Cultural Convention Art/ Dance/ Drama/ Tech- Host families needed!

International School Manila hosts….IASAS Music Cultural Convention: February 28th to March 4th, 2018

ISM will be hosting students from the IASAS schools (Singapore American School, International School of Kuala Lumpur, Taipei American School, International School Bangkok, and Jakarta Intercultural School) for the IASAS Art/ Dance/ Drama/ Tech Cultural Convention, 2018.  In order to put this event on, we need to provide home stays for 115 students while they are in Manila. Groups will arrive Wednesday, February 28th and depart on Sunday, March 4th.

Why host?

Hosting is an excellent opportunity for ISM students. It forges international friendships, which often last beyond High School into College. Indeed, there are many instances of IASAS friends becoming roommates or joining together for regular social events. In addition, hosting also has a very practical purpose as it keeps the costs of running the event at a manageable level for families. Many ISM students have already benefited (or will do so in the future) from home stays in other countries. Therefore, hosting IASAS students is a chance to repay past and future kindnesses as well as make new international friends! More importantly, it is a lot of fun!

General guidelines/expectations for host families when housing for an IASAS event:

  • Pick up and drop off from and to school on arrival and departure days (Feb 28th to Mar 4th, 2018)
  • Transport to school each morning and transport home each day of the event (can be bus in the mornings on school days).
  • Provide breakfast and evening meals (except for Saturday- IASAS banquet will be held at school. Students buy their lunch at the canteen.)
  • Ensure there is adult supervision when visiting students are at your home each evening. (This should be an adult family member, not a paid helper.)
  • Enforce the 9pm curfew for all IASAS delegates.
  • Answer curfew calls from the visiting students’ advisors after 9pm each evening.

Answers to commonly asked questions:

What guidelines are there for sleeping arrangements?

  • You will need to provide each student with a place to sleep, bedding and a towel.
  • If you have a double bed, it is fine: the visiting schools try to pair friends together so this isn’t an issue and we forewarn people so they have a chance to opt out if they are uncomfortable with this idea.
  • Airbeds, mattresses on the floor of your child’s bedroom and sofa beds are also fine.
  • If the hosted students are sharing a room, it must be with somebody of the same gender.

What expectations are there regarding supervision?

  • There must be an adult member of the family home during the evenings
  • In a car, there must always be a member of the host family. This may be an ISM student or parents.
  • Answer the curfew call from the visiting teachers, who do this after 9pm each night.

When will I know who I am hosting?

  • Unfortunately, hosting is like a giant puzzle. We can place the students until we have all the beds. We hope to be able share this with you at least 3 days before the event.

I am an IASAS Delegate. Does this mean I need to house?

  • Yes. All delegates need to house in the year they travel for an IASAS event. When a student is part of an IASAS event hosted by ISM, it is expected that they host for that event. If the student is travelling, then they must host for any event in that school year. Ideally, the family can host while the student is absent if there is another MS or HS sibling in the house.
  • If you cannot fulfill your obligation, you must find a family that can do so on your behalf.

What do I do now?

If hosting is something your family is happy to do, please fill in this Google IASAS CC 2018 Hosting Form.  If you have any additional questions regarding the hosting process, please feel free to call or email me. We will then contact you 2 to 3 days (or earlier if we get all beds quickly!) before the event to let you know the details of the students you will be hosting and other important logistical details.

Thanks for supporting the IASAS Music Cultural Convention at ISM!

A guide to housing for school events

Housing for Fine Arts Office  Activities / Events

Each school year, ISM hosts various exchanges and IASAS tournaments involving sports, Fine Arts and other groups such as AMIS Music festivals. During these events, we ask our parents and families to host visiting students in their homes for two to four nights, depending on the event. Our visitors come mainly from the other IASAS schools located in Bangkok, Jakarta, Singapore, Taipei and Kuala Lumpur.

Our students directly benefit from the same hospitality when we travel to other schools and participate in similar events held throughout the region. This provides our students with the opportunity to meet families from other schools, cultivate new friendships and it significantly reduces the cost of travel for everyone involved.

It is therefore imperative that all ISM students/families who participate in these programs, either in Manila or abroad understand that we will need and expect their help throughout the year. If students are chosen to represent the school on a team or in a group, the expectation is that their family will host visitors for events held in Manila.

If a family is not able to house for a particular event, after signing and submitting the housing form then it is understood that the participant will find a replacement host to assist with their housing responsibility.  Please understand it is not OK to simply call/email or text a few day before or on the eve of the  event and withdraw your offer due to changed plans. We are very tight with housing offers at most events and often do not have back-ups to call on at the last minute to make these type of changes. If you sign and submit your form to house then their is a clear expectation for you to fulfill that commitment.

As a host family we ask that you kindly provide the following:

  • A warm friendly welcome. Please treat your guest(s) the way you would want your own children to be treated if and when they may be hosted at an event.
  • Comfortable sleeping accommodations (bed/mattress on floor is ok)
  • Transportation to and from school each day of the event
  • Light breakfast each morning (cereal/fruit/toast)
  • Snack food and or dinner available each evening
  • Laundry-wash uniforms/towels/travel clothes if students request (needed especially for athletes on sports teams)
  • Parental/adult supervision each evening is mandatory and accept curfew calls from coaches each night at 9pm

The students typically will spend most of the day (Thursday, Friday and Saturday) on campus at ISM participating in the tournament or convention. They should keep you informed of their whereabouts and plans at other times so you are not worried or inconvenienced. Open communication with your guest is important, exchange cell phone #’s to keep in touch! You will receive an information letter prior to the event with all details regards guest(s)name and school of your guest, pick-up/drop-off times and event schedule. Generally for all IASAS events schools arrive Wed afternoons/evenings and depart on Sunday mornings.

IASAS Curfew is 9pm and all students must be at the hosts home by this time.  Host parents do not have the authority to allow students to leave the house after curfew for any reason. If students ask say NO!

Also team dinners organized by team members or coaches are not allowed at IASAS events. Host parents can pick up their guest at the end of each day once the schedule has ended.

A Guide to IASAS Cultural Convention

For those new to ISM or new to the cultural aspects of IASAS, here is a short guide to IASAS Cultural Convention.

IASAS Cultural Convention is held over 3 days with an addtional travel day either side. The dates this year are  February 28th to March 4th, making the convention days the 1st to 3rd. There are three parts to this event, each of which is held at a different IASAS School:

  • IASAS Music- hosted this year by Taipei American School (8 strings players, 8 band members and 8 choir singers accompanied by 3  pianists playing solos as well as performing in octets)
  • IASAS Debate and Forensics- hosted this year by Singapore American School (18 students competing in the areas of Debate, Impromptu speaking, Oral interpretation, Original Oratory, and Extemporaneous speaking)
  • IASAS Art/ Dance/ Drama- hosted this year by ISM! (8 Dancers presenting a 20 minute perfromance, 8 actors presenting a 45 minute perfromance and 5 artists accompanying 25 pieces of Art add to an exhibition. In addition, 2 tech delegates  design and run the tech elements for Dance and Drama. )

Being part of a Cultural Convention group is essentially the cultural equivalent of making a varsity sports team. All students who are involved have completed some form of audition or selection process. The students of our cultural ‘teams’ are called delegates and represent ISM against other IASAS schools.


Each school sends 27 musicians: 8 strings players, 8 band members, 8 choir members and 3 pianists. Each member of the group completes a solo performance on their chosen instrument in front a panel of adjudicators who will give a detail critique of the student’s playing. Each of the strings, band and choir soloists are supported by one of the 3 pianists. The groups also present as octets. The convention culminates in a showcase of performers from the various schools that have been recommended for an Honors award based on their solos or octet performances.


Prior to travelling, IASAS Music holds previews for the ISM community. There are two previews, which have different programs so that each soloist and octet gets a chance to practice in front of an audience. This means that there are two wonderful nights of music to look forward to next week. All players involved are of an advanced standard so if you enjoy classical music please put the following dates aside:

  • Wednesday, February 21st at 5pm in the Little Theatre
  • Friday, February 23rd at 5pm in the Little Theatre


Debate and Forensics is a competitive convention with four different events being contested for gold, silver and bronze medals:

Debate– 6 Debaters break into two groups and compete over several rounds, which culminate in a final.

Original Oratory– 3 students prepare an original 5-7 minute speech prior to the convention the convention. The piece is marked on both content and performance.

Oral Interpretation- 3 students each learn a poem, short story or extract from a longer text of 5 to 7 minutes in length.  They present this and are evaluated upon how well they are able to covey thematic significance and character development through by using an array of oratory techniques.

Extemporaneous Speaking- Prior to the convention, schools submit a range of topics related to current affairs. These are sorted through and a selection of questions is created. Meanwhile, the 3 extemporaneous speakers spend as much time developing their understanding of topical current affairs and collecting a file of possible source material. In each round, the students are given a choice of two questions and then have 30 minutes to prepare a 5 to 7 minute speech which answers the question.  Evaluation is weighted 70% for content and 30% for delivery.

Impromptu Speaking- Our 3 impromptu speakers will each compete in three rounds to make it to a final. Each round sees them handed two topic choices and then given 1 minute to prepare a 3 to 5 minute speech on the one of their choice. Evaluation is weighted 60% for content and 40% for delivery.


Monday, Fe 19th and Tuesday, Feb 20th in the LT


Each of the 6 IASAS schools brings 5 artists, 8 dancers and 8 actors to participate in workshops and to also share prepared work. This means that over the 3 days of the convention there will be many performances and an art exhibition to appreciate:

Art- Art delegates spend the first morning of the convention hanging an exhibition of the 6 schools’ art works. Each school brings 25 pieces of art that can come from a wide range of mediums, including painting, photography, graph design, sculpture and more. The 5 delegates that are present will each have at least one piece on display but there will also be work from students who are not present. The Art opening takes place on the first evening of the exhibition and then hangs until the opening of the last shows. During the convention, each piece is critiqued by delegates and this feedback is given to the artists. In addition to this they participate in 3 workshops and a trip to Intramurous.

Dance- Prior to the convention, each school choreographs a 20 minute dance based around a theme or story.  This will be shared during the convention with other delegates but is also open to the ISM community to watch. This performance will then be critiqued by the workshop leader and all other delegates. The Dancers also participate in 5 workshops led by a Dance professional.

Drama- Prior to the convention, each school prepares a performance of no more than 45 minutes in length to share with delegates and other interested members of the ISM community. The type of theatre can vary greatly.  These performances will each be critiqued by workshop leaders and all other delegates.

Tech- Two tech delegates are chosen who run the technical aspects of the Dance and Drama performances.


When are Art/ Dance/ Drama/ Tech Previews? 

Thursday, Feb 22nd at 5pm and Saturday, Feb 24th at 3pm in the FAT.